No member of the committee shall be present at the consideration of any matter in which he is directly or indirectly interested.
The period of office of the committee elected under the bye-law number 115 shall be for three years since the date of its first meeting.
(i) The first meeting of the newly elected and outgoing committee shall be held within thirty days from the date of the general body meeting of the society at which the result of its election was declared.
(ii) Subject to the previous of the bye-law number 121, the secretary of the outgoing committee shall issue notice of the first meetings of the newly-elected committee to the members thereof on the failure of the secretary of the outgoing committee to convene the said meeting, the chairman of the outgoing committee shall call it and on the failure of both, the registering authority may call the meeting.
All records of the society shall be kept at its registered address till construction of the building is not complete. On completion of construction of the building the records of the society shall be kept at its premises convenient to the secretary with the approval of chairman of the society.
When the new committee is elected the secretary of the outgoing committee shall prepare the list of papers and property of the society in his custody and hand over the charge thereof to the outgoing chairman. The retiring chairman shall hand over the charge of the office of the committee and all the papers and property of the society in his possession to the chairman of the new committee as per the provisions contained in section 160 of the Act.
(i) Every committee at its first meeting after its election shall elect a chairman and secretary from amongst the members of the committee.
(ii) The chairman and secretary of the society shall hold office for the period of three years from the date on which he is elected to be the chairman or as the case may be the secretary. Provided that he shall cease to be the chairman or as the case may be the secretary of the society if the motion of no confidence is moved in the special meeting of the committee called upon the notice given by 1/3rd members of the committee and the motion of no confidence is asked by ¾ the members present at such meeting having attendance of at least 2/3rd members of the committee.
The quorum for a committee meeting shall be members of the committee. It shall not be competent for the committee to transact any business if there is no quorum at the time of consideration of every item on the agenda of the meeting of the committee.
The committee shall meet as often as it is necessary but at least once a month.
In the event of vacancies in the committee caused on account of death, resignation, disqualification or removal of any member of the committee, the committee may fill in such vacancy be co-option on the committee of any other members eligible to be on the committee irrespective of the fact whether there is the quorum or not withstanding anything contained in the bye-law number 125.